Quick Capture

Quick Capture lets you add many tasks in a single session, including subtasks, without opening the full task form for each one.

Opening Quick Capture

On iOS, long-press the plus button to open Quick Capture. On macOS, use the menu bar capture panel.

Adding Tasks

Type one task per line. Each line becomes a separate task. You can add up to 128 tasks in a single capture session.

Creating Subtasks

Use the colon-comma syntax to create a parent with subtasks in one line:

Parent Task: subtask one, subtask two, subtask three

This creates the parent task and all listed subtasks nested beneath it.

Where Tasks Go

Tasks created through Quick Capture are added at the current level you’re viewing in Plan, or to the Inbox if no specific parent context is active.

Tips

• Use Quick Capture for brain dumps — get everything out of your head quickly, then organize later
• The subtask syntax is great for breaking down a project into steps in one shot
• You can always edit tasks after capture to add due dates, importance, and other details